Court Appearances

Preparing for a court appearance at Halton Court Services in Burlington? Find out how to request disclosure, attend virtual or in-person court proceedings, submit trial exhibits and order court transcripts or audio recordings. Get the information you need to prepare for your court appearance.

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Request disclosure

Disclosure is the information and evidence the prosecutor has about the charge against you. For a Provincial Offences Act (POA) matter in Ontario, disclosure may include officer notes, witness statements, photographs, videos and other evidence related to your case.

Request for disclosure can be made by completing the disclosure request form.

The Prosecution Unit does not provide legal services or advice to members of the public. Please allow a minimum of 6-8 weeks to process your disclosure request.

To contact the Prosecution unit, contact the office by email at prosecutionenquiries@burlington.ca.

To request disclosure email MTO at mtohaltoncourt@ontario.ca

Please include relevant details, including: 

  • Defendants name
  • Offence number
  • Upcoming court date 

Please contact Halton Court Services at 905-637-1274 or by email burlingtoncourt@burlington.ca.

Connecting to virtual court proceedings

There are two ways you can connect to a virtual court proceeding in Courtroom 101:

Option 1: Video conference link

  1. Connect to Courtroom 101's video conference link
  2. Enter the Meeting ID: 950 4540 5601
  3. Enter the Passcode: 812672

Option 2: Dial-in with your phone (if you are unable to connect to the internet)

  1. Dial-in to Courtroom 101's proceeding with your phone at: 1-647-374-4685 or 1-647-558-0588
  2. Enter the Meeting ID: 950 4540 5601
  3. Enter the Passcode: 812672

There are two ways you can connect to a virtual court proceeding in Courtroom 102:

Option 1: Video conference link

  1. Connect to Courtroom 102's video conference link
  2. Enter the Meeting ID: 957 1111 3596
  3. Enter the Passcode: 047781

Option 2: Dial-in with your phone (if you are unable to connect to the internet)

  1. Dial-in to Courtroom 102's proceeding with your phone at: 1-647-374-4685 or 1-647-558-0588
  2. Enter the Meeting ID: 957 1111 3596
  3. Enter the Passcode: 047781

There are two ways you can connect to a virtual court proceeding in Courtroom 201:

Option 1: Video conference link

  1. Connect to Courtroom 201's video conference link
  2. Enter the Meeting ID: 886 6958 7245
  3. Enter the Passcode: 616669

Option 2: Dial-in with your phone (if you are unable to connect to the internet)

  1. Dial-in to Courtroom 201's proceeding with your phone at: 1-647-374-4685 or 1-647-558-0588
  2. Enter the Meeting ID: 886 6958 7245
  3. Enter the Passcode: 616669

There are two ways you can connect to a virtual court proceeding in Courtroom 203:

Option 1: Video conference link

  1. Connect to Courtroom 203's video conference link
  2. Enter the Meeting ID: 940 7547 6687
  3. Enter the Passcode: 004991

Option 2: Dial-in with your phone (if you are unable to connect to the internet)

  1. Dial-in to Courtroom 203's proceeding with your phone at: 1-647-374-4685 or 1-647-558-0588
  2. Enter the Meeting ID: 940 7547 6687
  3. Enter the Passcode: 004991

Virtual and in-person courtroom etiquette

Courtroom rules for in-person and virtual proceedings:

  • Proper attire is required. Shorts, tank tops, halter tops or hats are not permitted in the courtroom.
  • No chewing gum
  • No talking while court is in session.
  • Food and drinks are not permitted in the courtroom.
  • Turn off or silence all electronic communications devices. Talking on electronic devices is not permitted while court is in session.

Recording, publishing, broadcasting, reproducing, photographing or otherwise distributing video, audio or any photography of any remote hearing is prohibited.

Visit Ontario Court of Justice's Remote Court Appearances Guide for more information on how to conduct yourself in preparation for and during a remote hearing.

Submitting exhibits prior to trial proceedings

Exhibits for trial proceedings may be submitted by email or in person. Exhibits are documents, photographs, videos or other materials that will be presented as evidence during a trial.

Submit exhibit files via email at CourtSupport@burlington.ca. Ensure the following requirements and instructions are met.

Email subject format:

TRIAL: dd/mm/yyyy Last Name, First Name

(example: TRIAL: 25/12/2021 Smith, Joe)

Accepted file formats:

  • Documents: Word and PDF
  • Images: JPEG and PDF
  • Video: MP4, AVI, MKV and MOV (Max size is 15MB)
  • Audio: MP3, MP4, WAV and WMA 

Each document, video or photo must be separately attached and labelled in the following format: (DEF = Defendant and PROS = Prosecution): Last Name, First Name Photo #1 - Location - DEF or PROS 

(example: Smith, Joe Photo #1 - Intersection Main Street and First Avenue - DEF)

Parties are responsible for sharing their own virtual exhibits during the court proceeding.

 

 

Submit exhibits in-person at: 4085 Palladium Way, Burlington, including videos over 15 MB and printed materials that cannot be sent by email.

Accepted file formats:

  • Documents: Word and PDF
  • Images: JPEG and PDF
  • Video: MP4, AVI, MKV and MOV (Max size is 15MB)
  • Audio: MP3, MP4, WAV and WMA 

Each document, video or photo must be separately attached and labelled in the following format: (DEF = Defendant and PROS = Prosecution): Last Name, First Name Photo #1 - Location - DEF or PROS 

(example: Smith, Joe Photo #1 - Intersection Main Street and First Avenue - DEF)

Order transcripts and audio recordings

If you wish to file an appeal or make a charter application, you will need three copies of the transcript of court proceedings.

To order an original transcript:

  1. Obtain a transcript order form for defendants or transcript order form for paralegals by email CourtSupport@burlington.ca.
  2. Submit your completed transcript order by email CourtSupport@burlington.ca or in-person at our provincial offences office.
  3. Our courtroom support staff will provide a deposit estimate within two weeks of the order date.
  4. Pay the deposit amount provided. After receiving the deposit, the transcript order is placed in queue for production. We will contact you when the order is complete and the transcript is ready, usually within three months of ordering. We will also provide information on any balance or refund that may be owed. 

To order a digital audio recording of court proceedings:

  1. Complete an audio request form(s).
  2. Submit your order form by email to courtsupport@burlington.ca and pay the prescribed fee in person at: 4085 Palladium Way, Burlington, ON L7M 2A6 or by phone.
  3. We will contact you when the digital audio recording is complete. This is usually within 30 days. 

Windows 7 and above, and Adobe Reader 10 and above are required to listen to the court recording in audio CD format.

We require all outstanding invoices must be paid prior to the release of a completed transcript, even if it is no longer required for any reason. You must provide cancellation requests in writing by email CourtSupport@burlington.ca or in-person. 

Fees for court transcripts and audio recordings

Contact Us

Halton Court Services

Provincial Offences Office
4085 Palladium Way
Burlington, ON L7M 2A6
Phone: 905-637-1274
Email: burlingtoncourt@burlington.ca